Job Detail
Position: Bilingual Proposal Coordinator Category: Admin
City: Hamilton Province : ON
Branch Name: Mississauga Dress Code:
Branch Phone: (905) 568-8828 Job ID: 5216
Pay Information: Order Type: DH
The Bilingual Proposal Coordinator is responsible for proposal development processes. This position involves the ownership and day-to-day coordination of the proposal submission, and requires close interaction with the Sales, Marketing, Management, and Senior Leadership teams.

Primary responsibilities:
• Proactively collaborates with internal teams/departments to promote a culture of inclusiveness and cooperation
• Responsible to live and exemplify company Values: Integrity, Accountability, People, and Performance
• Primary point of contact for proposal inquiries from internal and external customers
• Seeks bid opportunities by reviewing websites and shared inbox for review with internal stakeholders. Leads the bid/no bid decision and manages the response process.
• Works with the sales, marketing, and internal teams to create RFP submissions that are responsive, compliant, comprehensive, professional, and consistent with company’s policies
• Build strong partnerships with all stakeholders including Sales Reps, Commercial Leaders and Marketing
• Content management for common proposal sections such as past performance, resumes, and reusable product and services descriptions.
• Responsible for designing, formatting, and producing proposal templates, documents, and related materials. Edits for grammar, punctuation, capitalization, clarity, readability, consistency, and persuasiveness.
• Ensures the writing structure and words used in the proposal persuasively convey the bid strategy to the customer.
• Manages proposal development (e.g., written, oral, demonstrations), including maintaining schedules, organizing resources, inputs and reviews, ensuring compliance, resolving internal team issues, and providing process leadership.
• Ensures secure storage and electronic filing of all proposal submissions, and financial reviews and approvals
• Manages proposal production, including printing, assembly, and final check of proposal documents, for traditional print and electronic submissions
• Develop product working knowledge
• Maintains a good understanding of procurement at the hospital, regional, provincial, and national buying group levels to ensure alignment with customer and government-imposed terms & conditions
• Other responsibilities as assigned by Manager

Knowledge & Skill Requirements:
• Working knowledge of contract terminology, practices and concepts, or demonstrated ability to quickly acquire working knowledge of similarly complex areas of knowledge
• Advanced knowledge of MS Office applications, with specific focus on Excel and Word formatting and functions
• Demonstrated ability to apply strong organizational and time management skills in the context of a complex, high volume work load
• Utilizes technology-based tools and processes and demonstrates ability to learn and employ new technology applications
• Strong service ethic and desire to succeed in a customer service-oriented environment
• Proactive, self-motivating and results oriented
• Proven analytical, written and verbal communication skills
About Us
Resolve Recruit welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.